Volunteers Coordinator

Duties
  • Establish the number of volunteers required for the show, using input from committee chairpersons, show co-chairs and previous show history
  • Create/Update a Volunteer Sign-up Form, or similar mechanism, for recruiting volunteers by times and positions
  • Provide Volunteer sign-up form and positions available to Show Webmanager
  • Recruit Volunteers
  • Keep track of Volunteer status, such as positions filled and open. Maintain a current list of Volunteers and contact information
  • Prepare information for publication in the Quips, on the web and/or special publications
  • Ensure volunteer assignments are confirmed with the Volunteers prior to the show or pre-show events, such as judging, Quilt Hanging, etc.
  • Provide lists of Volunteers as needed to Committee Chairpersons utilizing Volunteers, as needed. Coordinate Volunteer Check-in / Check-out at the quilt show and ensure this is handled at pre-show events
  • Determine the number of Docents (white gloves) needed for the show and their locations.
  • Write thank-you notes as appropriate.
  • Maintain records of expenses and receipts, working closely with the Treasurer and Show Co-Chairs to stay within budget.
  • Maintain records of actual volunteers who helped with the show. Provide this information to the Gift of Quilting Coordinator following the show.
  • Prepare information for publication in Quips and/or special publications.
  • Prepare final report and update committee notebook.
Liaison Requirements
  • Show Co-Chairs and most committee chairs
  • Quips Editor and Show Guide Chairperson
Approximate Time Constraints
  • 8 months
Previous Volunteers Coordinators
  • 1988
  • 1990
  • 1992 Lisa Kushwara
  • 1994
  • 1996 Doobees
  • 1998 Barbara White and Doobees
  • 2000 Bertha Harris
  • 2002 Debbi Best
  • 2004 Nola Ray
  • 2006