Entry Forms Coordinator

Duties
  • Revise, if needed, entry form in cooperation with Show Co-Chairs, Judging, Floor Plan, Hanging, Check In/Out Coordinators and Show Webmanager.
  • Prepare and update the entry form timeline and publish to the website.
  • Prepare information for publication in Show Guide & Quips.
  • Revise entry form database to correspond with the entry form.
  • Receive entry forms and enter information into database.
  • Send confirmation emails/letters and sleeve emails/letters for quilts greater than 90 inches.
  • Perform preliminary verification of entries such as insuring all information is filled out completely and correctly, entry fees are paid, flagging any entries that may be in wrong category for verification committee to review.
  • Distribute checks to Treasurer.
  • Give photos & form information to Floor Plan Coordinator
  • Work with verification committee to verify quilts are in correct category. Update database. Send move letters.
  • Update database with entry numbers assigned by Floor Plan Coordinator
  • Send electronic information to quilt signage coordinator, judging coordinator, printed program coordinator, awards coordinator, check in/out coordinator, photography, appraisals, hanging/takedown coordinator
  • After quilt show is over, enter award data into database.
  • Send electronic information to Show CD coordinator.
  • Recruit assistants and committee members through Volunteer Coordinator.
  • Write thank-you notes as appropriate.
  • Maintain records of expenses and receipts, working closely with the Treasurer and Show Co-Chairs to stay within budget.
  • Maintain list of helpers who assisted you (besides show volunteers), and give to the Volunteer Coordinator.
  • Prepare final report and update committee notebook
Liaison Requirements
  • Show Co-Chairs
  • Treasurer
  • Judging Coordinator
  • Check In/Check Out Coordinator
  • Quilt Signage Coordinator
  • Printed Program Coordinator
  • Floor Plan Coordinator
  • Hanging/Takedown Coordinator
  • Awards Coordinator
  • Judging Coordinator
  • Photography Coordinator
  • Show CD
  • Show Guide
  • Show Web Manager
Approximate Time Constraints

    9 months

Previous Entry Form Coordinators

  • 1988 Carol Robbins
  • 1990 Carol Robbins
  • 1992 Janet Espeleta
  • 1994 Kelly Wagner
  • 1996 Jacqua Lynn Stuard
  • 1998 Nadine Schneider
  • 2000 Nadine Schneider
  • 2002 Cindy Richmond
  • 2004 Cindy Richmond
  • 2006 Carolyn Klassy