Silent Auction Coordinator
Duties
- Solicit auction items from the bees and Guild members.
- Write articles for the Quips and Show Guide promoting the Silent Auction.
- Keep track of promised auction items and check on status from time-to-time.
- Attend Guild meetings months in advance to receive items for the auction.
- Speak at Guild meetings to encourage contributions and status from contributors.
- Store the items until the show in a smoke-free, animal-free area.
- Inventory the items.
- Evaluate all suggested minimum bids, and adjust as deemed necessary.
- Prepare show paperwork for each item - form attached to the item and a bid sheet.
- Schedule which items close on which days.
- Prepare and setup the booth.
- Deliver items to the show.
- Recruit volunteers to help.
- Write instructions to train volunteers at the show.
- Contact the high bidders after the show closes down each evening.
- Collect funds from high bidders.
- If the high bidders do not come to the show to collect their items, take items home and contact the bidder to arrange mail or delivery.
- Get funds to the Show Treasurer.
- Maintain records of expenses and receipts, working closely with the Treasurer and Co-Chairs to stay within budget.
- Arrange for the return and/or disposal of unsold items after the show.
- Recruit assistants and committeee members through Volunteer Coordinator.
- Write thank-you notes as appropriate.
- Maintain records of expenses and receipts, working closely with the Treasurer and Show Co-Chairs to stay within budget.
- Maintain list of helpers who assisted you (besides show volunteers), and give to the Volunteer Coordinator.
- Prepare information for publication in Quips and/or special publications.
- Prepare final report and update committee notebook.
Liaison Requirements
- Show Co-Chairs
- Floor Plan Coordinator
- Treasurer
- Volunteer Coordinator
Approximate Time Constraints
Previous Silent Auction Coordinators
- 1996 Evelyn Frosch and Linda Knight
- 1998 Evelyn Frosch and Maxine Wallace
- 2000 Shirley Brown
- 2002 Cedar Park Fabric Choppers (Nancy Ryder)
- 2004 Shirley Brown
- 2006 Bonny Harvey and Piecemakers bee
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